Prepare your stay
Send back the registration form
Since the meeting capacity at Oberwolfach is strictly limited, we ask you to register to the workshop as soon as possible (either by email or by returning the registration form by mail). In any event this should be done not later than the deadline: about 9 months prior to a workshop and 3 months prior to a mini-workshop. Otherwise, the invitation cannot be held open and someone else will be invited. If you wish to come with accompanying persons, please let us know about this. We will inform you what accommodation we can provide.
It is expected that visitors come for the whole week to make full use of the capacity of the institute as required by our funding agencies. In particular, this concerns the institute’s planning of room reservations and purchase of food. If a shortening of your stay is unavoidable for an important reason, please let us know in advance.
Apply for a visa, if necessary
Please let us know as soon as possible if you need a special invitation letter for your visa application.
In case you have special needs e. g. are suffering form allergies etc. we kindly ask you to contact us as soon as possible, at least one month prior to your stay.
For any special diet like vegetarian, vegan or porkless food please inform the Guest Office staff in advance or latest upon your arrival.
We offer a variety of rooms for special requirements, e. g. rooms suitable for allergy sufferers or a wheelchair-accessible room. We can also provide you an oversized blanket.
We have a small number of rooms suitable for families, where we can provide a child's bed, for example. The Institute can help with finding and funding child support (baby sitting, child care arrangements), if necessary. Please contact us in due time prior to your stay in order to arrange this service.
Once you are invited to Oberwolfach, you may want to read the
- travel information
- weather forecast
- frequently asked questions (incorporates practical hints and technical equipment)
- additional information for participants of Oberwolfach Workshops
Check if you can apply for a
for partial reimbursement of your travel expenses.
Choose the meeting, that you participate in, to
In case of a workshop, you may also want to send your research report and the abstract of your proposed talk to firstname.lastname@example.org.